CURRENT OFFERINGS:
LEAD ARCHIVIST - Washington, DC
PROCESSING ARCHIVIST - New York City
OPERATIONS MANAGER – Remote or On-site (New York City)
LEAD ARCHIVIST - Washington, DC
The Winthrop Group has an immediate opening for a full-time Lead Archivist to oversee a team appraising, rehousing, and describing records of an environmental advocacy organization in preparation for transfer to a university archives. The Lead Archivist will serve as the primary point of contact with project stakeholders and will provide oversight and quality assurance of the work performed by the other on-site archivists. This one-year, salaried position is scheduled to begin in early March 2024. All work will take place on-site at the office of the nonprofit in downtown Washington, DC.
Responsibilities
The Lead Archivist will be responsible for overseeing the appraisal of approximately 700 cubic feet of archival materials, including rehousing and baseline description for the records slated for acquisition. Primary responsibilities will include:
- Developing and implementing the project work plan;
- Preparing appraisal guidelines in consultation with stakeholders that align with project objectives and acquisition criteria;
- Training and oversight of Archivist and Archives Technician;
- Reviewing boxes and tracking productivity of the team;
- Appraising records for acquisition and identifying records that are non-archival or out of scope;
- Rehousing selected records into archival folders and boxes;
- Applying a minimal level of arrangement and description in accordance with repository guidelines;
- Conducting quality control reviews to ensure accuracy of work completed;
- Preparing brief written progress updates and meeting with project stakeholders;
- Collaborating with Winthrop Senior Archivist to troubleshoot issues and ensure project is completed successfully and on schedule.
Requirements
Candidates for this role should ideally possess the following qualifications:
- Master’s degree from an ALA-accredited MLIS program or equivalent accredited degree
- 4-5+ years of professional experience working in an archives
- Minimum of 1 year in a leadership or supervisory role
- Demonstrated experience
- employing archival standards and best practices
- working efficiently and completing challenging projects
- appraising archival materials
- Knowledge of preservation and conservation standards for archival and manuscript collections
- Ability to manage time effectively and effective problem solver
- Excellent oral and written communication skills
- Collegial attitude and ability to work independently and collaboratively with a team
- Proficiency with Microsoft Excel
- Ability to life boxes weighing up to 40 pounds
Preferred Skills
- ArchivesSpace experience
- Previous work with legal records and organizational records
- Substantial appraisal and acquisition experience
- Interest in environmental law and advocacy
Compensation
$70,000 - $78,000 commensurate with experience and including strong benefits package (health, dental, and vision). All full-time Winthrop employees receive paid time off and annual funds for professional development.
Application Instructions
To apply, please send a cover letter, resume, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – Washington, D.C.”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to non profits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
PROCESSING ARCHIVIST – New York City
The Winthrop Group has an immediate opening for a full-time Processing Archivist to process the papers of former Directors, Deans, Chairmen, and Presidents of the Icahn School of Medicine at Mount Sinai. This salaried, 16-month position will require that the archivist work on-site at the client’s premises in Manhattan. An experienced Senior Archivist will provide support and supervision. It may be possible to transfer to other Winthrop clients or projects following the completion of this processing initiative.
Key Responsibilities
- Survey and develop processing plans for 16 collections
- Arrange and describe archival materials in accord with professional best practices and institution’s processing guidelines and procedures
- Create DACS-compliant finding aids
- Identify sensitive or confidential records and apply restrictions according to HIPAA, FERPA, and established policies
- Perform quality assurance reviews to ensure accuracy and completeness of work
- Identify and flag records that meet criteria for digitization
- Flag duplicative material and other documentation that may be eligible for disposition
- Note items that may require specialized housing or conservation treatment
- Work collaboratively with staff of Icahn School of Medicine at Mount Sinai’s Arthur H. Aufses, Jr., MD Archives and Winthrop colleagues
Required Qualifications
- Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in archival theory and practice
- Minimum of 2-3 years of full-time work in an archives including significant processing experience
- Experience applying archival standards (DACS) and best practices
- Strong attention to detail and experience working with sensitive information and identifying PII and PHI
- Familiarity with basic preservation and conservation standards for archival and manuscript collections
- Proficiency with Excel, Word, and Access to Memory (or other Collections Management Systems)
- Strong communicator with good interpersonal skills
- Ability to manage time effectively, problem solve, and balance multiple priorities
- Demonstrated ability to work collaboratively with a team and independently
- Experience interacting with a variety of stakeholders within a complex organization
- Unwavering commitment to privacy and confidentiality
- Ability to lift boxes weighing up to 40 pounds
Preferred Qualifications
- Experience processing collections of professional or personal papers
- Experience working with medical information or organizational records
- Project management experience
Compensation
Salary range: $58,000 - $62,000 with strong benefits package. All full-time Winthrop employees receive paid time off and annual funds for professional development.
Contact Information
To apply, please send a cover letter, resume, and contact information for three references to careers@winthropgroup.com with the subject line “Processing Archivist – New York City.”
OPERATIONS MANAGER – Remote or On-site (New York City)
The Winthrop Group, an archives and history services firm headquartered in New York City, is searching for a full-time Operations Manager. The individual will work closely with Winthrop’s leadership team and third-party Finance, HR, and IT vendors to facilitate efficient operations across the company. Our ideal candidate is a highly organized, proactive problem solver, and excellent communicator who thrives on developing and implementing operational efficiencies. The Operations Manager will play a critical role in supporting a decentralized workforce and diverse client base and fostering operational excellence and a positive employee experience.
Key Responsibilities
Employee Communications and Administration
- Serve as point person, facilitating communications between Winthrop’s vendors, employees, the leadership team, and clients, when appropriate
- Support employee onboarding, offboarding, performance management
- Respond to staff questions about company policies and procedures
- Maintain and administer up-to-date employee handbook
- Develop an employee SharePoint site to consolidate needed information
- Coordinate and provide oversight of PTO and employee expense management processes
Business Operations
- Work closely with leadership to facilitate daily operations and identify opportunities for improved efficiencies
- Monitor the client engagement process from contracting through invoicing
- Serve as primary management liaison for administrative issues
- Assist with personnel searches
- Track company hardware and software in collaboration with IT
- Support post-project assessments
External Communications
- Support firm communications with vendors, clients, and partners as needed
- Support marketing projects and company communications
- Apply basic updates to website
Qualifications
- B.A. or equivalent
- 4+ years of experience in an operations management role
- Demonstrated ability in project management and balancing multiple priorities
- Able to evaluate, refine, and implement policies and processes
- Strong problem solver who is comfortable in a dynamic environment
- Commitment to professional confidentiality
- Excellent inter-personal and written communications skills
- Collegial personality and ability to work independently and with a team
- Experience using SharePoint preferred
- Interest in history and archives preferred
Compensation
Annual salary of $60,000-$85,000, commensurate with experience.
Benefits: Paid time off, Medical, Dental, Vision, 401(k), Life Insurance.
Contact Information
Please send resume, cover letter, and contact information for 3 references to careers@winthropgroup.com with subject line: Operations Manager.
About Winthrop
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications. See more: https://winthropgroup.com/
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability.
