CURRENT OFFERINGS:
ARCHIVES RELOCATION PROJECT MANAGER – Austin, TX
ARCHIVIST – Oakwood, GA
ARCHIVIST – Brooklyn, NY
ARCHIVES RELOCATION PROJECT MANAGER – Austin, TX
The Winthrop Group has an opening for a qualified Archives Relocation Project Manager to oversee and manage a large-scale collection relocation project. The Archives Relocation Project Manager will work onsite at The Episcopal Church Archives in Austin, TX in collaboration with the onsite team and third-party moving company to prepare for and facilitate the move. This is a full-time, 4-5-month position.
The Archives Relocation Project Manager will be responsible for onsite project management, serve as primary point of contact with stakeholders, coordinate with movers, prepare the collection for relocation, and oversee reshelving collections at the new facility.
Key Responsibilities
Project Management
- Lead and manage the archival collection relocation from planning through completion, developing workplans, priorities, workflows, and schedules to meet an aggressive timeline
- Oversee day-to-day move activities and collaborate with archival and records management staff to assess collections and establish preparation, handling, packing, and labeling procedures
- Monitor project progress, ensure adherence to archival handling standards, manage risks, and provide regular updates to leadership and stakeholders
Preparation for relocation
- Assess and prepare collections for relocation, identifying materials requiring stabilization, rehousing, and special handling
- Stabilize collections to ensure safe transport (as needed)
- Support de-duplication and disposition activities (as needed)
- Identify record groups that may be suitable for digitization
Inventory control and coordination with movers
- Oversee barcoding and inventory control, ensuring containers are accurately labeled, tracked, and reconciled throughout the move and upon arrival in the new facility
- Coordinate with movers before and during the move, providing collection-specific guidance, confirming sequencing and handling requirements, monitoring progress, and addressing problems
- Track progress against project milestones and implement adjustments to keep the project on track
Oversight of reshelving
- Plan and map shelving locations for record groups within the new facility
- Oversee unpacking, reshelving, and documentation of new container locations to ensure accurate collection control
Required Qualifications
- MLIS with concentration in archives, graduate degree with certificate in archival studies or Academy of Certified Archivists (ACA) certification
- Minimum of 5 years of professional experience in archival settings
- Highly collaborative and able to work with colleagues to foster effective working relationships
- Proactive problem solver who anticipates needs and proposals solutions
- Strong organizational and time management skills, with the ability to manage multiple priorities efficiently
- High degree of professionalism
- Excellent written and oral communication skills
- Able to lift boxes weighing up to 40 pounds
Preferred Qualifications
- Experience with large-scale library and archive relocations
Work Location
The Archives Relocation Project Manager will work onsite in Austin, Texas and travel to the new location. (Coverage of travel expenses to new location will be provided.)
Compensation
Salary: $68,000 - $76,000 commensurate with experience, with generous benefits package
Application Instructions
To apply, please send a resume, cover letter, and contact information for three references to careers@winthropgroup.com with the subject line “Archives Relocation Project Manager - Austin”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
ARCHIVIST – Oakwood, GA
Summary
Winthrop Group is conducting a personnel search on behalf of The Episcopal Church to identify an experienced archivist to lead and advance the Archives of The Episcopal Church and manage a team of archivists. The selected candidate will be employed directly by the Domestic and Foreign Missionary Society (the “DFMS”), the New York not-for-profit corporation under which The Episcopal Church does business and supports its ministries, with Winthrop Group serving in a search and recruitment capacity.
The Archivist will report to the Chief Administrative Officer and serve on the Archives Advisory Committee. The Archivist will collaborate with the Chief Legal Officer, Records Manager, IT Director, and other officers of the DFMS, and the church’s General Convention.
This is an exciting opportunity to guide the Archives during a period of transition into new state-of-the-art headquarters currently under construction and cultivate a program that responds to organizational needs, unlocks institutional memory, strengthens connections with communities, and expands access to a rich documentary heritage.
The role requires substantial professional experience in archives and administration. Overseeing a complex archives program, the Archivist will manage staff, direct policy and program development, and support legal and strategic planning initiatives.
Key Responsibilities
Archives Leadership
- Administer the Archives program and associated policies, procedures, and priorities.
- Advise organizational leadership on archives, preservation, access, and information governance matters.
- Collaborate with the Records Manager on records management matters. Provide updates to stakeholders about ongoing work, priorities, and strategic initiatives.
Program and Staff Administration
- Supervise archives staff of 5-6 people, including recruitment, training, performance management, and professional development.
- Administer departmental budgeting, operations, project management, and reporting.
- Coordinate with Operations and IT staff regarding facilities, environmental controls, collections security, and archives software.
Archival Stewardship and Collections Development
- Oversee appraisal, acquisition, accessioning, arrangement, description, preservation, storage, and retrieval of archival records in all formats.
- Identify gaps in the documentary record and collect materials that address underrepresented aspects of the organization’s history.
- Ensure security and appropriate access to archival collections.
- Facilitate rights management, permissions, and access review, when applicable.
Research and Reference
- Provide research and reference service for organizational leadership, governance, legal, communications, and the triennial General Convention.
- Support educational, interpretive, and outreach initiatives that promote awareness and use of the Archives.
Outreach
- Build and maintain collaborative relationships with stakeholders, affiliated organizations, researchers, and external parties.
- Support Church storytelling initiatives using archival resources.
- Enhance internal access to archival resources and expand external visibility through web content, exhibits, publications, and outreach activities.
- Advise departments and affiliated organizations on archives management.
Required Qualifications
- MLIS with concentration in archives, graduate degree with certificate in archival studies or Academy of Certified Archivists (ACA) certification
- Minimum of 10 years of professional experience in archival settings
- Minimum of 5 years supervising staff
- Proven record of building an archives program through strong relationships, communication, and stakeholder engagement
- Demonstrated experience:
- applying archival standards and best practices in various archival domains establishing and administering policies and procedures for archival collections
- researching and delivering reference service
- appraising and processing archival records
- identifying preservation concerns and recommending appropriate treatment using and managing Collections Management Systems, Digital Asset Management Systems, and other discovery tools
- facilitating digitization projects
- Technical aptitude and ability to apply digital tools and systems to archival workflows
- Highly collaborative and able to work with colleagues at all levels of the organization to foster effective working relationships.
- Experience navigating access and confidentiality.
- Flexible problem solver who evaluates results and adjusts approach in response to shifting priorities.
- Excellent written and verbal communication skills, strong interpersonal abilities, and a collaborative approach to working with diverse stakeholders.
- Strong organizational and time management skills, with the ability to manage multiple priorities efficiently
- Ability to lift boxes weighing up to 40 pounds
Preferred Qualifications
- Understanding of Episcopal Church Constitution, Canons and governance structures
- Member of the Episcopal Church or a related denominational body
- Working knowledge of Spanish and/or French
Work Location
The Archivist will work onsite at the Archives in Oakwood, Georgia. During the initial period of employment, the Archivist will work for approximately one week per month in Austin, Texas.
Compensation & Benefits
Salary: $130,000 – $145,000, commensurate with experience, with generous benefits package
As a condition of employment, the selected candidate will be required to complete successfully all Church-required background screenings and pre-employment checks.
Contact Information
To apply, please send a resume, cover letter, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – Oakwood, GA”
ARCHIVIST – Brooklyn, NY
The Winthrop Group has an immediate opening for an Archivist to work onsite with a client in Brooklyn, New York. This two-year project will focus on increasing access to several collections through processing and selective digitization. The Archivist will work full-time onsite at a facility in Brooklyn in collaboration with Winthrop colleagues working offsite. Candidates must be able to travel reliably to the work location in Sheepshead Bay. Employment is contingent upon the successful completion of a background check, reference checks, and employment eligibility verification.
Key Responsibilities
- Conduct collection survey and review extant documentation to develop processing plans
- Process approximately 500 cubic feet of records at the folder-level in accordance with archival standards and best practices
- Create DACS-compliant finding aids
- Develop digitization criteria, identify candidates for digitization, and support digitization by offsite vendor
- Oversee logistics and vendor coordination for the remediation of damaged materials, including preparation, tracking, and secure transfer of records
- Support Digital Archivist with selection and implementation of a DAM system or alternative platform for providing access to digital content
- Provide regular written and in-person updates
- Serve as primary onsite liaison and work closely with Winthrop colleagues to ensure project success and client satisfaction
Required Qualifications
- MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
- Minimum of 3 years of professional experience in archives, including archival processing
- Proficiency in reading and understanding Hebrew and Yiddish
- Demonstrated expertise in arranging and describing archival materials
- Excellent written and oral communications skills
- Maintains confidentiality, enforces access restrictions and upholds professional archival standards, including the Society of American Archivists (SAA) Code of Ethics
- Proactive problem solver who anticipates needs and proposes solutions
- Able to manage complex projects from start to finish, taking responsibility for outcomes
- Strong attention to detail
- High degree of professionalism
- Collaborative and collegial mindset
- Able to lift and move 40-pound boxes
Preferred Skills
- Experience with large-scale processing projects and digitization initiatives
- Familiarity with German and/or Polish
- Ability to understand and contextualize archival materials related to World War II, the Holocaust, and Jewish displacement and migration
Compensation & Benefits
$68,000 – $70,000, commensurate with experience
Winthrop offers a competitive benefits package that includes medical, dental, prescription, and vision coverage; a flexible spending account for eligible healthcare expenses; 401(k) retirement plan after one year of employment; paid time off and holidays; and annual professional development funding.
Application Instructions
Please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – Brooklyn, NY.”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
