CURRENT OFFERINGS:
ARCHIVIST – Oakwood, GA
ARCHIVIST – Brooklyn, NY
LEAD ARCHIVIST – Seattle, WA
ARCHIVIST – Oakwood, GA
Summary
Winthrop Group is conducting a personnel search on behalf of The Episcopal Church to identify an experienced archivist to lead and advance the Archives of The Episcopal Church and manage a team of archivists. The selected candidate will be employed directly by the Domestic and Foreign Missionary Society (the “DFMS”), the New York not-for-profit corporation under which The Episcopal Church does business and supports its ministries, with Winthrop Group serving in a search and recruitment capacity.
The Archivist will report to the Chief Administrative Officer and serve on the Archives Advisory Committee. The Archivist will collaborate with the Chief Legal Officer, Records Manager, IT Director, and other officers of the DFMS, and the church’s General Convention.
This is an exciting opportunity to guide the Archives during a period of transition into new state-of-the-art headquarters currently under construction and cultivate a program that responds to organizational needs, unlocks institutional memory, strengthens connections with communities, and expands access to a rich documentary heritage.
The role requires substantial professional experience in archives and administration. Overseeing a complex archives program, the Archivist will manage staff, direct policy and program development, and support legal and strategic planning initiatives..
Key Responsibilities
Archives Leadership
- Administer the Archives program and associated policies, procedures, and priorities.
- Advise organizational leadership on archives, preservation, access, and information governance matters.
- Collaborate with the Records Manager on records management matters. Provide updates to stakeholders about ongoing work, priorities, and strategic initiatives.
Program and Staff Administration
- Supervise archives staff of 5-6 people, including recruitment, training, performance management, and professional development.
- Administer departmental budgeting, operations, project management, and reporting.
- Coordinate with Operations and IT staff regarding facilities, environmental controls, collections security, and archives software.
Archival Stewardship and Collections Development
- Oversee appraisal, acquisition, accessioning, arrangement, description, preservation, storage, and retrieval of archival records in all formats.
- Identify gaps in the documentary record and collect materials that address underrepresented aspects of the organization’s history.
- Ensure security and appropriate access to archival collections.
- Facilitate rights management, permissions, and access review, when applicable.
Research and Reference
- Provide research and reference service for organizational leadership, governance, legal, communications, and the triennial General Convention.
- Support educational, interpretive, and outreach initiatives that promote awareness and use of the Archives.
Outreach
- Build and maintain collaborative relationships with stakeholders, affiliated organizations, researchers, and external parties.
- Support Church storytelling initiatives using archival resources.
- Enhance internal access to archival resources and expand external visibility through web content, exhibits, publications, and outreach activities.
- Advise departments and affiliated organizations on archives management.
Required Qualifications
- MLIS with concentration in archives, graduate degree with certificate in archival studies or Academy of Certified Archivists (ACA) certification
- Minimum of 10 years of professional experience in archival settings
- Minimum of 5 years supervising staff
- Proven record of building an archives program through strong relationships, communication, and stakeholder engagement
- Demonstrated experience:
- applying archival standards and best practices in various archival domains establishing and administering policies and procedures for archival collections
- researching and delivering reference service
- appraising and processing archival records
- identifying preservation concerns and recommending appropriate treatment using and managing Collections Management Systems, Digital Asset Management Systems, and other discovery tools
- facilitating digitization projects
- Technical aptitude and ability to apply digital tools and systems to archival workflows
- Highly collaborative and able to work with colleagues at all levels of the organization to foster effective working relationships.
- Experience navigating access and confidentiality.
- Flexible problem solver who evaluates results and adjusts approach in response to shifting priorities.
- Excellent written and verbal communication skills, strong interpersonal abilities, and a collaborative approach to working with diverse stakeholders.
- Strong organizational and time management skills, with the ability to manage multiple priorities efficiently
- Ability to lift boxes weighing up to 40 pounds
Preferred Qualifications
- Understanding of Episcopal Church Constitution, Canons and governance structures
- Member of the Episcopal Church or a related denominational body
- Working knowledge of Spanish and/or French
Work Location
The Archivist will work onsite at the Archives in Oakwood, Georgia. During the initial period of employment, the Archivist will work for approximately one week per month in Austin, Texas.
Compensation & Benefits
Salary: $130,000 – $145,000, commensurate with experience, with generous benefits package
As a condition of employment, the selected candidate will be required to complete successfully all Church-required background screenings and pre-employment checks.
Contact Information
To apply, please send a resume, cover letter, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – Oakwood, GA”
ARCHIVIST – Brooklyn, NY
The Winthrop Group has an immediate opening for an Archivist to work onsite with a client in Brooklyn, New York. This two-year project will focus on increasing access to several collections through processing and selective digitization. The Archivist will work full-time onsite at a facility in Brooklyn in collaboration with Winthrop colleagues working offsite. Candidates must be able to travel reliably to the work location in Sheepshead Bay. Employment is contingent upon the successful completion of a background check, reference checks, and employment eligibility verification.
Key Responsibilities
- Conduct collection survey and review extant documentation to develop processing plans
- Process approximately 500 cubic feet of records at the folder-level in accordance with archival standards and best practices
- Create DACS-compliant finding aids
- Develop digitization criteria, identify candidates for digitization, and support digitization by offsite vendor
- Oversee logistics and vendor coordination for the remediation of damaged materials, including preparation, tracking, and secure transfer of records
- Support Digital Archivist with selection and implementation of a DAM system or alternative platform for providing access to digital content
- Provide regular written and in-person updates
- Serve as primary onsite liaison and work closely with Winthrop colleagues to ensure project success and client satisfaction
Required Qualifications
- MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
- Minimum of 3 years of professional experience in archives, including archival processing
- Proficiency in reading and understanding Hebrew and Yiddish
- Demonstrated expertise in arranging and describing archival materials
- Excellent written and oral communications skills
- Maintains confidentiality, enforces access restrictions and upholds professional archival standards, including the Society of American Archivists (SAA) Code of Ethics
- Proactive problem solver who anticipates needs and proposes solutions
- Able to manage complex projects from start to finish, taking responsibility for outcomes
- Strong attention to detail
- High degree of professionalism
- Collaborative and collegial mindset
- Able to lift and move 40-pound boxes
Preferred Skills
- Experience with large-scale processing projects and digitization initiatives
- Familiarity with German and/or Polish
- Ability to understand and contextualize archival materials related to World War II, the Holocaust, and Jewish displacement and migration
Compensation & Benefits
$68,000 – $70,000, commensurate with experience
Winthrop offers a competitive benefits package that includes medical, dental, prescription, and vision coverage; a flexible spending account for eligible healthcare expenses; 401(k) retirement plan after one year of employment; paid time off and holidays; and annual professional development funding.
Application Instructions
Please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – Brooklyn, NY.”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
LEAD ARCHIVIST – Seattle,WA
The Winthrop Group has an immediate opening for a full-time Lead Archivist to represent the firm’s archival consulting practice in the Pacific Northwest. We are seeking a thoughtful and entrepreneurial archivist with exceptional interpersonal skills who is excited by the opportunity to work directly with organizations to develop their archives and records programs. The Lead Archivist will advise clients on how to organize and activate their historical resources, improve stewardship, and make their archives more accessible and meaningful.
Winthrop works with a broad range of organizations, including corporations, nonprofits, universities, foundations, and private archives. As a consulting archivist, you will launch and develop archival programs, survey collections, design practical solutions, and guide organizations in creating sustainable archives that support research, storytelling, and institutional memory.
The role requires someone who is comfortable working independently and collaborating with colleagues across the country. While prior consulting or business development experience is not required, the ideal candidate will be enthusiastic about building relationships with clients, identifying opportunities, and growing professional networks. Curiosity, initiative, and a passion for helping organizations connect with their history are essential for success in this role.
Key Responsibilities
- Provide full-spectrum archival support for existing clients, including collection appraisal and acquisition, processing, digitization management, reference services, outreach, policy creation, and digital asset management
- Serve as the primary onsite liaison for selected projects and ensure client satisfaction
- Collaborate with Winthrop colleagues to meet with prospects and participate in proposal development
- Conduct collection surveys and evaluations, interview stakeholders, and produce detailed reports with actionable recommendations
- Supervise other Winthrop archivists on projects in the Pacific Northwest and California
- Act as a Winthrop ambassador in all work, enhancing the firm’s reputation, expanding professional networks, and promoting archival best practices
Required Qualifications
- MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
- Minimum of 5 years of professional experience in archives
- Demonstrated expertise in arranging and describing archival materials
- Excellent written and oral communications skills
- Proactive problem solver who anticipates needs and proposes solutions
- Able to balance multiple priorities and manage time effectively
- Manages complex projects from start to finish, taking responsibility for outcomes
- Strong attention to detail and attentive listener
- High degree of professionalism
- Collaborative and collegial
- Upholds professional archival standards, including the SAA Code of Ethics, and safeguards confidentiality
- Strong advocate for archives and able to communicate about archives to non-archivists
- Comfortable interacting with employees at all levels of different organizations
- Occasional travel in Pacific Northwest and California
- Able to lift and move 40-pound boxes
Preferred Skills
- Supervisory or administrative experience
- Experience or interest in archival consulting
- Experience with a variety of collection management systems (CMS) and digital asset management systems (DAMS)
- Digital Archives Specialist (DAS) certification
- Experience with large-scale processing project, digitization initiative, or archives move
- Prior work in corporate archives or with business records
- Familiarity with budgeting and financial oversight for archival projects
- Oral history experience
Compensation & Benefits
$72,000 – $90,000, commensurate with experience, with potential for performance-based incentives tied to business development.
Winthrop offers a competitive benefits package that includes medical, dental, prescription, and vision coverage; a flexible spending account for eligible healthcare expenses; 401(k) retirement plan after one year of employment; paid time off and holidays; and annual professional development funding.
Application Instructions
To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – Seattle, WA.”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
